Every teacher knows that preparing for a substitute can feel more daunting than just powering through the day. But with thoughtful planning, you can ensure your class runs smoothly in your absence. Here are practical tips to help you create effective substitute plans that keep your students engaged and make life easier for your substitute.

1. Provide a Clear Daily Schedule

Include start and end times for each subject or activity, note key transitions like recess, lunch, and dismissal, and highlight any unusual activities or schedule changes for the day.

2. Share Essential Classroom Information

Provide a current seating chart, explain behavior policies and reward systems, and include notes on students with medical needs, allergies, or special accommodations.

3. Leave Detailed Lesson Plans

Write clear, step-by-step instructions for each lesson, provide backup activities for early finishers, and highlight where essential materials can be found in the classroom.

4. Prepare Ready-to-Go Materials

Organize worksheets, books, and resources in a labeled folder or binder, ensure classroom technology is set up, and include login information or instructions for digital tools if needed.

5. Engage Students with Familiar Activities

Choose lessons or activities your students can complete independently and avoid introducing new, complex topics.

6. Create an Emergency Plan

Include instructions for fire drills, lockdowns, or other emergencies, and provide contact information for a reliable colleague or administrator.

7. Add a Personal Touch

Write a friendly welcome note for the substitute and encourage them to leave feedback or notes about the day.

Effective substitute plans can make a world of difference for your class and the person stepping in. By being clear, organized, and proactive, you set everyone up for success—even on the days you’re not there.