Frequently Asked Questions
What is a substitute management system?
A substitute management system is software that helps schools manage teacher absences and schedule substitute coverage. Instead of relying on spreadsheets, call lists, and early-morning texts, SubHubEdu automates notifications, tracks responses, and ensures every absence is covered with the right substitute.
How does SubHubEdu make substitute scheduling easier?
SubHubEdu eliminates manual coordination by sending real-time job offers to substitutes, prioritizing preferred subs first, and confirming coverage automatically. Teachers and admins can track everything from a single dashboard—no more phone trees, guesswork, or wasted time.
Who is SubHubEdu designed for?
SubHubEdu was built specifically for small and independent schools, including private, charter, and faith-based schools. While large districts often use enterprise systems, smaller schools need a solution that’s affordable, easy to implement, and flexible enough to fit their unique workflows.
How does SubHubEdu support teachers?
Teachers can submit absence requests from any device—mobile, tablet, or desktop. They can prioritize their preferred substitutes for consistency and receive automatic updates when jobs are filled. By making the process quick and stress-free, SubHubEdu supports teachers and keeps classrooms running smoothly.
How does SubHubEdu support teachers?
Teachers can submit absence requests from any device—mobile, tablet, or desktop. They can prioritize their preferred substitutes for consistency and receive automatic updates when jobs are filled. By making the process quick and stress-free, SubHubEdu supports teachers and keeps classrooms running smoothly.
How does SubHubEdu help administrators?
SubHubEdu provides administrators with real-time insights into absences, coverage rates, and substitute reliability. These data-driven reports make it easier to identify staffing gaps, anticipate shortages, and plan proactively—something manual systems simply can’t do.
Is SubHubEdu affordable for small schools?
Yes. SubHubEdu is priced based only on the number of full-time teachers, not expensive enterprise contracts. That makes it a budget-friendly substitute management system for schools with lean teams and limited resources.
Does SubHubEdu require IT support?
No. SubHubEdu is designed to be intuitive and simple to launch. Schools can be up and running in a single day without a tech department. Teachers, subs, and admins can learn the system in minutes.
How does SubHubEdu ensure substitute quality?
Our platform allows schools to set rules and preferences, so the right jobs go to the right subs first. Administrators can track feedback and reliability, while teachers can prioritize their trusted substitutes—ensuring a consistent experience for students.
What data can schools track with SubHubEdu?
SubHubEdu captures key insights automatically, including:
- Absence patterns by teacher or department
- Coverage fill rates
- Sub reliability and response history
- Peak absence days and times
These insights help schools strengthen planning and reduce disruptions.
How does SubHubEdu improve the student experience?
By ensuring that qualified substitutes are available and assigned quickly, SubHubEdu minimizes classroom disruptions. Students benefit from smoother transitions, consistent instruction, and a stable learning environment—even during teacher absences.
How secure is SubHubEdu?
Data security is a top priority. SubHubEdu uses industry-standard protections to safeguard school and staff information, ensuring administrators and teachers can trust the platform.
How do we get started with SubHubEdu?
Getting started is simple. Schools can request a demo, receive a walkthrough tailored to their needs, and launch the system quickly—without heavy setup or training. SubHubEdu even offers pilot opportunities for schools ready to rethink how they manage substitute coverage.
Have more questions? We’ve got the answers! Send us an email and we’ll be in touch!
Email: info at subhhubedu.io