If you’re a school administrator still juggling spreadsheets, group texts, or outdated systems to manage substitute teachers, you’re not alone. Many small and independent schools rely on manual processes that are time-consuming and prone to error. That’s exactly why SubHubEdu was created — to give schools a simpler, smarter, and more affordable way to manage substitute teacher requests and coverage.
So what is SubHubEdu, and how does it work?
SubHubEdu in a Nutshell
SubHubEdu is a web-based substitute teacher management platform designed specifically for small and mid-sized schools. It eliminates the chaos of manual sub scheduling by automating the entire process — from absence requests to substitute job notifications.
Whether you’re dealing with a last-minute teacher callout or trying to maintain an organized substitute pool, SubHubEdu gives you the tools to do it faster and more effectively.
Key Features of SubHubEdu
1. Automated Substitute Notifications
Once an absence is submitted, the platform automatically notifies available substitutes based on custom priorities — including preferred status, subject match, and availability.
2. Exclusive Matching Algorithm
SubHubEdu’s proprietary matching algorithm does more than blast out a job posting. It uses a layered logic model that ensures that the best-fit sub is contacted first—dramatically reducing fill time and increasing consistency in classroom coverage.
3. Mobile-Friendly Interface
SubHubEdu is fully responsive and works on any device. Teachers and subs can submit, accept, or decline jobs with just a few clicks — no desktop required.
4. Customizable Preferences
Schools can set up preferences for grade level, content area, specific teachers, and priority lists — ensuring the right sub gets the right job.
5. Real-Time Tracking & Transparency
Admins can view coverage status, job history, and teacher/sub activity in real time, helping ensure nothing falls through the cracks.
6. Affordable Pricing
SubHubEdu is priced based on full-time teaching staff only, with unlimited substitute accounts and no hidden fees — making it a cost-effective alternative to more complex, enterprise-grade tools like Frontline.
Built for Independent and Charter Schools
Many sub management tools are built for large districts with dedicated HR teams and deep budgets. SubHubEdu was built by a former teacher who understands the challenges of smaller schools — where an administrator might wear multiple hats and need things to “just work.”
Who Should Use SubHubEdu?
SubHubEdu is ideal for:
- Independent K–12 schools
- Charter schools
- Small public schools with lean staff
- Schools that need a tool but can’t afford or don’t want the bulk of large-scale solutions
Getting Started Is Simple
SubHubEdu offers a free 30-day trial secured with a credit card. No long contracts, no onboarding fees. You can be up and running within a day — and start seeing time savings immediately.
SubHubEdu is more than a scheduling tool — it’s a solution to a long-standing administrative headache. With automation, clarity, and ease of use at its core, it’s helping schools across the country manage absences with less stress and more confidence.
Ready to make sub scheduling simpler? Start your free trial today.